Career Opportunities at McGarvey PLLC
Executive Assistant/Operations Coordinator
$22 – $25 an hour – Part-time – Remote
About Us:
We are a growing firm committed to client service and developing legal professionals. Our values are:
- Highest integrity in all dealings.
- Innovation.
- Relationships.
- Education.
- Service.
We like to spend time with our families and value time away from the office. We understand that while work is important, family is more important. We want to do good work and make a difference for our clients – but we also want to have dinner with our families.
About the Role:
The Executive Assistant/Operations Coordinator is intended to be a support role within the firm and reports directly to the principal attorney. This employee must handle confidential and sensitive information and correspond with attorneys, judges, clients, and potential clients. This is a part-time(25-30hrs/week), remote position. We are located in Houston, Texas, and expect work to be performed during 8a – 6p CST.
Core Responsibilities:
- Monitor and manage email for the principal attorney
- Coordinate calendars, meetings and conferences; develop trip itineraries and presentation handout materials; coordinate travel for principal attorney
- Plan, prepare, and edit reports, correspondence, memos, charts, presentation slides, forms, spreadsheets, pleadings for principal attorney
- Develop, review, interpret, and communicate administrative policies, procedures, standards, and methods.
- Running and reporting analytical analysis as designated principal attorney
- Support bookkeeping and budgeting procedures for the firm
- Billing and management of costs and expenses: enter all bills into Quickbooks online and client expenses into Clio
- Enter all expenses from employee expense reports into the billing system
- Assist in the payment of all vendors and employee reimbursements
- Create and update databases and records for financial information, personnel, and other data
- Manage vendor selection, and negotiations, supervise vendor changes, and maintain relationships with vendors
- Develop and maintain processes and systems for a streamlined, cohesive standard of support that includes office operations and procedures, and communications
- Coordinate firm functions and activities, including firm meetings, birthdays, anniversaries, luncheons, and firm parties
- Monitor firm calendar and all administrative functions and activities
- Monitor firm website, work with marketing to follow up with the creation of new content, and coordinate the execution of the new content
- Coordinate holiday gifts and other gifts to clients and referral sources
- Maintain up-to-date firm databases, including all active case files and contact information
- Special tasks/projects as needed
Required knowledge and skills:
- Proven experience as an executive assistant or in a similar administrative role, with law firm experience preferred
- Proficiency in Microsoft Office Suite and other relevant software applications
- Proficiency in Quickbooks Online
- Experience with Clio Manage and Clio Grow is preferred
- Ability to prioritize tasks and work effectively under pressure
- Proactive attitude with the ability to anticipate needs and take initiative
- Remote work experience preferred
Benefits and Compensation
- Compensation is $22-25 per hour depending on experience
- 401(k) based upon eligibility, with a 3% employer contribution
- Paid holidays (based on average daily hours)
- Employer-provided computer and other necessary supplies for the position
How to Apply:
If you are interested in joining our team, please submit your resume to careers@mcgarveypllc.com along with a cover letter that includes why you want to work with us and share your favorite food or type of cuisine.
Job Type: Part-time
Pay: $22.00 – $25.00 per hour
Expected hours: 25 – 30 per week
Work Location: Remote
McGarvey is committed to building meaningful and impactful partnerships within the community. I joined McGarvey to work with innovative leaders who deliver creative and practical legal and business solutions for their clients.
– Madeline Taylor, Attorney
I joined McGarvey because I liked how the firm presented itself as a family and community-oriented firm dedicated to providing great client service.
– Morgan Howerton, Administrative Professional
The collaborative approach fostered at the firm as well as available resources and a diverse caseload creates a supportive environment that balances work, community, and family involvement.
– Philip Nolen, Attorney
I stay at the firm primarily because I have faith in Cassie’s integrity, legal skills, and her belief that family and community are important.
– Anita Suson, Of Counsel
Senior Counsel / Of Counsel – Litigation
$100,000 – $130,000 a year – Full-time – Hybrid remote
Are you seeking a fulfilling career where you can work on engaging legal cases, grow your own client base, contribute to a positive work culture, and mentor junior lawyers and staff? We offer the opportunity to do all of this while also enjoying a healthy work-life balance and pursuing your personal interests outside of the legal profession.
About the position:
McGarvey PLLC is seeking a full-time Senior Counsel Attorney with at least 5-10 years of litigation experience. The ideal candidate will have experience in real estate and general business litigation and will be able to independently handle a docket and manage client expectations. This position requires the ability to work on interesting legal matters, develop and implement case strategy, delegate tasks, manage deadlines, communicate with clients and staff, and provide exceptional service to clients. As part of our team, you will collaborate closely with the principal attorney on litigation matters, ensuring that cases are handled with precision and efficiency.
About you:
The ideal candidate will have the following skills and experience:
- Manage docket, develop and implement case strategy;
- Complete files from start to finish
- Identify and delegate research tasks
- Independently depose witnesses
- Plan for expert witnesses
- Manage deadlines and prioritize tasks
- Communicate updates and strategy to clients and staff
- Ensure staff understand next steps and responsibilities
- Move files through the litigation process and prevent dormancy
- Gain an understanding of client concerns and communicate with clients
- Excellent research and writing skills
- Delegate and supervise work to associate attorneys, law clerks, and paralegals
- Desire to do pro bono work
- Strong commitment to developing junior attorneys and supporting staff growth
- Commitment to professionalism and working collaboratively with opposing counsel, when necessary, to fulfill client objectives
- Responsive and punctual
- Work with minimal supervision
Within in the first 90 days you will:
- Assume full responsibility for assigned files
- Delegate research tasks to associates and law clerks
- Independently handle mediations, hearings, and depositions and take associates along for training
- Address client inquiries and concerns
- Conduct initial 15-minute intake calls
About Us:
We are a growing firm with a commitment to client service and developing legal professionals. We have a commitment to community service and pro bono work. McGarvey PLLC has been recognized as an Equal Access to Justice Partner by the Houston Bar Association since 2020.
Our values are:
- Highest integrity in all dealings
- Innovation
- Relationships
- Education
- Service
We like to spend time with our families and value time away from the office. We understand that while work is important, family is more important. We want to do good work and make a difference for our clients – but we also want to have dinner with our families.
We work to build relationships with our clients and others in the legal community. We want to be recognized as experts in our fields and, as such, we seek out speaking engagements and research opportunities. We also desire to give back to the community and have committed to representing a set number of pro bono clients each year.
Benefits and Perks:
- During the first 6 months, you will be expected to be in person at the office located near 610 and 45-S. After the initial period, the position can be hybrid, working from the office 2-3 days per week
- 1500 annual billable requirement
- Health Insurance (includes medical and dental) and Malpractice Insurance
- Monthly firm lunches and training
- Generous PTO and Sick Days
- 401K with 3% employer contribution (subject to eligibility requirements)
- Texas Bar dues, Houston Bar Association dues, and a section of the Houston Bar Association
- Annual CLE budget
- Monthly marketing reimbursement/budget
- Base salary of $100,000-$130,000, plus guaranteed bonus based on collections, additional discretionary bonus, and origination bonus.
How to Apply:
If you are interested in working with us, please send your resume and a recently filed petition or motion for summary judgment (or other brief) to careers@mcgarvepllc.com. In the body of the email, please explain why you would be a good fit and want to join the team (no need for a separate cover letter). Also, please tell us your favorite food or type of food. All applications will be received confidentially.
Job Type: Full-time
Pay: $100,000.00 – $130,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Work Location: Hybrid remote in Houston, TX 77017
